HVAC Service Routing, Scheduling & Dispatching Software

To provide a timely and reliable HVAC service, you need the best route planner & scheduling software. Increase your efficiency with automated routes and schedules.


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Schedule More Clients and Scale Your HVAC Company

Faster scheduling and efficient routes are essential to growing your service business.

Serve 20% more customers with the same workforce

Serve 20% more customers with the same workforce

Reach more customers, streamline operations, maximize billable hours with better scheduling and efficient route planning by your dispatchers.

Provide accurate arrival times and customer notifications

Provide accurate arrival times and customer notifications

Improve customer experience with realistic schedules and notifications sent to their mobile devices prior to your arrival.

Minimize driving time to clients and save on gas and mileage

Minimize driving time to clients and save on gas and mileage

Reduce the time your HVAC technicians spend on the road traveling and save on gas costs.

Scale profits by planning according to job priorities

Scale profits by planning according to job priorities

Minimize time spent traveling to locations and instead allow for last-minute jobs up to 5 weeks at a time.

HVAC Planning Software That Your Business Needs

Schedule the right technician for the right type of job

  • Account for specific technician skills or qualifications when assigning tasks
  • Optimize using the right vehicle with the right tools required
  • Set work times and optimal lunch breaks for each technician
  • Save on fuel and increase your workforce capacity by starting or ending routes from different locations
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“We have a number of different qualifications that each of the operators and technicians needs to have in order to perform this work, and it was a big deal that OptimoRoute could handle that.”
Brad C. , Southern Star

Live GPS Tracking and ETA

  • See how the day’s HVAC service appointments are progressing in real time
  • View your technicians locations with GPS tracking
  • Account for delays and inform customers in a timely manner
  • Dispatch last-minute jobs without hassle or disruption to existing schedules and routes
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“I can easily and quickly open the map to see who has what work left – and reroute some jobs to other crews.”
Randy G. , Gallagher Pools and Spas

Add Proof of Service to tasks

  • Capture digital signatures, photos and notes in the Mobile App
  • Eliminate paperwork and improve accuracy with digital documentation
  • Use Proof of Service as a final step for your field crews and resolve customer inquiries seamlessly
Read more about Proof of Service

Plan weekly schedules

  • Plan up to 5 weeks at a time and have full control of your job management
  • Manage contractual service obligations and regular appointments
  • Create efficient, multi-week schedules that respect all time, day and date restrictions
  • Easily slot in new jobs to make the most of flexible customer availabilities
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“There are route optimization programs out there that manage certain constraints, but there isn’t a constraint out there that we can’t manage with OptimoRoute, and that made all the difference in the world.”
Jeff S. , Telgian

Equip your team with a Mobile App

  • Send routes and schedules directly to a driver’s mobile device
  • Reduce location errors with orders, schedules and navigation in a single app (iOS and Android)
  • Mid-route changes immediately available on drivers’ screens
  • Easy-to-use app with low data consumption
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“The software and the Mobile App is simple and really effective. Our drivers have had no problems with using it. As our business had no optimization capability it has proven to be very valuable especially in these times when costs and efficiency are paramount.”
Tony R. , Fairfax Meadow Europe

How to Improve Your HVAC Service With Efficient Scheduling


Sign up for a free 30-day trial

Our support team will be in touch immediately.


Import your jobs, available field technicians and plan their routes

Everything you need to help you get started.


Read how Gallagher Pools cut planning time in half

Using OptimoRoute, Gallagher Pools handles the high-season with ease.

Frequently Asked Questions

Do I have to sign a long-term contract?

Our pricing for the HVAC industry is flexible to accommodate seasonal needs. Invoicing is monthly, and you can add/remove drivers anytime. You can suspend or cancel your subscription without fees.


I know my city like the back of my hand, why do I need OptimoRoute to plan my schedules and routes?

OptimoRoute’s HVAC scheduling software solution automates planning and dispatching, providing you with valuable extra hours each week to concentrate on your core business. The generated routes are optimized to minimize driving, allowing you to accommodate more work orders and save on fuel costs.

Case studies

Can I accommodate for weekly schedules?

Yes, OptimoRoute is a HVAC dispatch software that allows you to plan schedules up to 5 weeks at a time while respecting all the constraints of your workflow. This functionality enables HVAC professionals to see weekly availability of your field service technicians and allows you to easily accommodate customer requests.

Do you have arrival notification features for our customers?

Yes, our HVAC software includes Realtime Order Tracking through email or text messages, ensuring that you can keep your customers informed every step of the way. Enhance customer support by sending notifications ahead of time, and on the day of the service, through which customers can access a tracking link for live updates on their technician’s arrival time. Additionally, our Customer Feedback feature allows customers to leave ratings and comments after the service is completed, enabling you to gather valuable feedback and further improve customer satisfaction.

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Is there a limit of jobs I can plan for at once?

Depending on your plan, the limit is 700, 1000, or more. This means that you can import 700, 1000 or thousands of jobs at once, as well as have that same number of jobs being taken into consideration for planning during your planning timeframe.


What do I need to set up OptimoRoute?

OptimoRoute is a web-based service so you only need a web browser. There is no installation on your computer. 

Learn how

Reduce your operational costs by 30%
Increase delivery capacity by 43%
Plan 7x faster

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